Job Description
• Local Purchasing:
– Prepare Purchase Request if require
– Sourcing Quotation at least 3 quotation and Negotiate price and term
– Prepare Comparison Sheet for approval from manager
– Prepare Purchase order and confirm to supplier
– Follow up the term of delivery
– To check the goods and handover to requester
– Prepare request for payment and handover to Accountant
– Keep filling all related document both soft and hard copy
– Control the budget of all renovation for whole company
• Overseas Purchasing:
– Receive the Price Request and Purchase Request from relevant department
– Control of processing request
– Issue PO from CONICAL System
– Price and Payment term negotiation
– Prepare some documents
– Follow up with factory for delivery term
– Check and verify the invoice & Packing List from factory
– Prepare shipment as excel for warehouse and relevant department to acknowledge
– Keep tracking all the purchasing and shipment status
– Keep record all the product price for supporting daily sale
– Check stock of goods for sale as monthly and ensure that the goods are available in stock for sale
– Monitor supplier’s performance, make better relations and keep in touch.
– Prepare purchasing plan and freight cost (monthly, yearly)
– Update purchasing policy and procedure
– Solve all the problems in daily purchasing work and deal with all relevant department
– Monitor the due date of payment of supplier, transportation, others
– Settle the reject, claim, debit note with supplier
– Arrange the product knowledge supplier training, technical training
– Request the selling price from GM and set into the conical system (new items or missing items)
– Monitor Price and stock and information of all item in system and keep update
– Go to warehouse for checking shipment (special case)
– Keep record of freight cost into conical system after finish from logistic officer
– Control all marketing material and record stock in-out
• Logistic
– Manage all the document as a source of checking logistic
– Check with shipper for the port of loading and negotiate the price and term
– Sourcing the new shipper for comparison
– Contact with shipper to ship all the goods which already ordered
– Follow up the goods delivery and keep tracking the shipment until the goods arrive the warehouse
– To check the goods with warehouse and do the report
– Prepare Cost calculation sheet for making the payment for shipper
– Inform to relevant department for the arrival of shipment
– Double check the receiving item record in the Conical system
Job Requirement
– Bachelor degree in accounting or equivalent degree
– At least 3 years of experience in accounting or related fields
– A sound working knowledge of computer skills (Ms. Word, Excel, PowerPoint, and Accounting Software)
– Be able to demonstrate attention to details and good-record-keeping
– Excellent communication skills, written and verbal with problem solving
– Team player and can collaborate with other teams in the organization.
– Be flexible and proactive
– Understanding the Customer, Customer Focus
– Informing Others, Self-Development
– Good level of English both written and spoken