The Personal Assistant will handle administrative tasks and run daily errands for Managing Director. This includes correspondence, schedules, meetings, site progress reporting, banking operations, etc.
Read, filter incoming emails, reply to trivial requests, make phone calls on behalf of MD
Write correspondence letters and communicate with official government bodies in the appropriate level of courtesy and formality of language.
Collect rentals and other payables
Prepare, type and review contract
Assist in following-up daily operations, report about key activities and possible problems in all divisions
Oversee on-going projects, support site communication & reporting for the Design & Lighting divisions
Monitor time lines and activities, be ahead of schedules in order to advise and prepare administrative tasks/documents accordingly.
Take notes at meetings, type minutes, and follow-up meetings. Sort archives and arrange new filing as required
Represent the Managing Director in spirit, behavior and words with all third parties, both inside and outside the company businesses.
Other tasks assigned by Managing Director
Bachelor Degree in Business Administration or equivalent
Smart but discreet person. Well educated, flexible and positive.
At least 1 year experience as secretary or Assistant at management level
Discretion, integrity, ability to speak both in a detailed and concise manner. Positive and hands on person.
Ability to filter information, synthetize things, memorize details.
Ability to work both independently and as part of a team, prioritize and work within timelines
Good knowledge of MS Office, especially Outlook, Word, Excel, Power point.
Good command of English, both spoken and written.
Knowledge of design, architecture, construction, retail, management would be a key advantage