Office and Admin Coordinator

  • Location Phnom Penh
  • Salary USD 500$
  • Number of Hiring 1
  • Working Term Full Time
  • Closing Date Nov 11, 2017
  • 13892012_1573276642973335_5678962419001625889_n

    POSITION: Office and Administration Coordinator


    REPORT TO: Executive Director

    CLOSING DATE: Tuesday 17 October 2017 at 5pm

    About the Australian Alumni Association of Cambodia (AAA-C)

    The Australian Alumni Association of Cambodia (AAA-C) is a not-for-profit and non-political association for all Cambodians who have studied at an Australian tertiary or vocational institutions. The AAA-C has over 600 members from diverse professional backgrounds, including government officials, business people, academics, researchers and individuals working in NGOs.

    The AAA-C is currently led a five-member Board in a voluntary capacity. The AAA-C also has the Secretariat which is led by the Executive Director for implementing its five-year strategic plan to improve its financial sustainability and effectiveness as well as to better achieve its goals and objectives as an association. Further information about the AAA-C:

    The AAA-C is currently looking for an Office and Administration Coordinator to provide administrative supports to the Executive Director in implementing the AAA-C’s five-year strategic plan and to undertake appropriate office duties.

    Role of the Office and Administration Coordinator:

    ·         Provides administrative support to the Executive Director (the ED);

    ·         Serves as focal points for information contacts and exchange with AAA-C and external contacts as appropriate using good oral and written communication skills;

    ·         Supports the management of strategic communications such as updating of webpage, social sites, and e-newsletters;

    ·         Performs the role as note taker and reporter for board meetings and other functions;

    ·         Supports the ED in the coordination and organization of special events and programs;

    ·         Manages and maintains the AAA-C database, ensuring data accuracy, executes mail merges, and produces timely and appropriate reports; 

    ·         Manages all membership processes such as registration and payment;

    ·         Supports the ED in financial management of the association such as contributing to budget plan, handling expenses, and producing financial reports;

    ·         Under direction of ED, performs administrative tasks such as maintaining calendar, appointments, meetings, budget reports, office filing system, office supplies, and incoming mail (other communications: fax, emails, etc.);

    ·         Prepares draft correspondence for Executive Director’s signature including letters, special mailings, meeting agendas and memos;

    ·         Supports the ED in the preparation of the annual plan, annual report, progress report/s and board submissions; and

    ·         Undertakes special projects and other duties as assigned by the ED from time to time.

    Criteria and desirable qualifications:

    ·         Bachelor’s degree required, plus 3-5 years progressively responsible experience;

    ·         Excellent interpersonal and communication skills;

    ·         Excellent organizational and administrative skills and good attentions to details; 

    ·         Computer skills: Proficiency in Microsoft Office products (Excel, Word, PowerPoint, Outlook), and MS Project;

    ·         Experience in social media tools such as Facebook, YouTube, etc. 

    Applications must include:

    ·         A statement (maximum of two pages) addressing the above selection criteria;

    ·         A current resume setting out previous employment, education background, and full contact details; and

    ·         Name and contact details of two professional referees who have recent knowledge of the applicant’s work performance.

            We strongly encourage the applicants to submit their applications electronically to:


              Alternatively, hard copy applications can be mailed to:

                Executive Director

                Australian Alumni Association of Cambodia

                Building A, Room 322, Phnom Penh Centre, Sothearos Blvd, Tonle Bassac, Chamkarmon, Phnom Penh, Cambodia

    • : Phnom Penh
    • : USD 500
    • : 1
    • : fulltime
    • : Australian Alumni Association of Cambodia
    • : NGO
    • : Kim Chansreysor
    • : +855 23 22 11 41
    • :
    • :
    • : Building A, Room 322, Phnom Penh Centre, Sothearos Blvd, Tonle Bassac, Chamkarmon, Phnom Penh, Cambodia
  • Contact Information

  • Company Name Australian Alumni Association of Cambodia
  • Contact Person Kim Chansreysor
  • Phone +855 23 22 11 41
  • Email
  • Website
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